:: THE NORTHWESTERN UNIVERSITY HAWAII CLUB CONSTITUTION ::

PREAMBLE:
The purpose of the Hawaii Club is to promote Hawaiian culture on the Northwestern University undergraduate campus and act as a support network to help incoming freshmen and transfer students from Hawaii adjust to college life on the mainland.

ARTICLE 1:
The official name of our organization is “Northwestern University Hawaii Club.” The club will be referred to as “NU Hawaii Club” for the remainder of this document.

ARTICLE 2:
All undergraduate and graduate students from Hawaii automatically gain membership into the NU Hawaii Club. Undergraduate and graduate students who are not from Hawaii but have an interest in Hawaiian culture can also join.

ARTICLE 3:
NU Hawaii Club officers consist of two co-presidents, treasurer, secretary, social chair, publicity/ luau decorations chair, cultural/ luau entertainment chair, food chair.

Elections are held prior to the annual luau. Candidates are nominated by fellow members and elected by secret ballot. The terms of all officers start after the luau and last for one year.

The general duties of the NU Hawaii Club officers are to hold at least one executive meeting per quarter in addition to the quarterly general meetings.

Co-presidents: The co-presidents organize and preside over NU Hawaii Club meetings, officers’ meetings, activities and events. They also serve as liaisons between the NU Hawaii Club and the Office of Asian and Asian American Student Services, other Hawaii Clubs in the area and Hawaii alumni associations.

Treasurer: The treasurer collects dues and other monies from members for Hawaii Club activities. The treasurer records revenues and expenses of the club and makes a budget statement for the annual Hawaii Club luau. The treasurer deposits money and balances the Hawaii Club SOFO account. The treasurer reports the account balance to the presidents monthly.

Secretary: The secretary organizes the annual Hawaii Club newsletter sent to incoming freshmen. The secretary compiles a directory of current Hawaii Club members, and writes “thank you” cards to Hawaii Club luau sponsors. The secretary is also responsible for writing minutes during all meetings and creating the annual luau program. The secretary helps reserve buildings and meeting spaces as needed.

Social Chair: The social chair plans at least one gathering each quarter and makes arrangements for these gatherings. The social chair works with the treasurer to determine what is available for subsidizing events keeping in mind that luau takes precedence.

Publicity/Luau Decorations Chair: The publicity/luau decorations chair is responsible for organizing any needed publicity throughout the year, including but not limited to fliers, posters and banners. The luau decorations chair also generates ideas for the overall look of luau. This includes designing banners and other props, organizing people to make decorations, and overseeing the set-up of decorations.

Cultural/Luau Entertainment Chair: The cultural/luau entertainment chair is responsible for booking performances and scheduling hula rehearsals as needed. The entertainment chair also decides on guest performances and contacts them accordingly. The entertainment chair writes the script for the luau emcees and picks who will emcee the event. The entertainment chair also reserves speakers and other sound equipment for the program.

Luau Food Chair: The luau food chair plans the luau menu, decides what quantities of food to buy, and organizes members to cook the food. The food chair is also responsible for helping to plan other food events in which the Hawaii Club may participate. The food chair also helps to generate a donation wish list.

ARTICLE 4:
Hawaii Club meetings are at least once a quarter. Members are notified at least a week in advance about club meetings. During the meeting, the co-presidents give an introduction and an agenda for the meeting. The presidents announce upcoming events and any other pertinent club information. The treasurer and secretary may also make announcements pertinent to the Hawaii Club.

ARTICLE 5:
The procedure for amendments to the constitution is as follows: Any member of the Hawaii Club is permitted to propose amendments to the Constitution. Proposals are announced via email for review by the members. Members have until the next meeting to decide on accepting or rejecting the proposal. At the next meeting, members vote on the proposal by a show of hands. The proposal passes by the vote of the majority. The secretary is in charge of contacting the proper authorities about the amendment.

ARTICLE 6:
The constitution is up for review by the executive board members every three years.

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